Privacy policy

What we hold about you

Your email address, because it is how you sign in. A handle and, if you give one, a display name, a race number, your car and two livery colours — all of which appear on timing screens, which is what they are for.

Your birth year. It decides one thing — whether the social features are available to you — and it is never shown on your profile or to anybody else.

Your recordings: the GNSS trace, the lap times derived from it, which circuit you drove and when, and the serial of the device that recorded it.

The ordinary technical record of requests to our servers, which we use to keep them working and to stop abuse.

Who can see it

Every outing has an audience you choose: private, your approved friends, or public. New outings default to friends. Whether the trace behind a lap is shared is a separate switch from whether the lap time is, and it can be narrower.

A venue whose circuit you drive can be given your entry: your name, your laps, and whether you appear on the day’s public dashboard. Those are three switches on your profile and they apply to your next outing, not to ones already recorded.

Your follower count is public. The list of who follows you, and who you follow, is not — you are the only person who can see either.

Under 16, there is no public profile and no social surface at all. A stranger asking for an under-16 handle gets the same answer as for a handle that does not exist.

How long we keep it

If you have an account, your recordings stay until you delete them.

If you were handed a device at a sign-on desk and never claimed the account, the telemetry trace and the raw files are destroyed after a short grace period, automatically. The account itself — including the name the venue wrote down — is erased ninety days later, also automatically. The lap times stay in the venue’s event history, because they are the venue’s record of a day that happened, and they carry no account behind them.

That grace period is what claiming is for: claim the account with the code on your slip and the trace is yours to keep.

Erasure

There is a control on your profile page that erases your account. It asks you to type your handle, and then it happens — there is no waiting period, no queue, and no way to undo it afterwards.

You can also write to privacy@apexracetiming.com and ask us to do it, which is the way in if you have lost access to the account you want erased.

Either way destroys every telemetry trace, the raw recorded files, your email address, your sign-in identities and sessions, your birth year, your vehicles, and anything social. Your handle is released for anyone else to take. Your lap times remain in the venue’s event history without your name attached, and event entries remain as a participant count.

We also keep the record of what you agreed to and when — the log described in the next section. It is the evidence that we asked, which is the one thing erasing would make impossible to establish afterwards, including for you.

One refusal, and it is the only one: if you are the last owner of a venue, the control will not run until somebody else owns it too. A venue nobody owns cannot be administered by anyone, including the people running a day at it.

The record of what you agreed to

When you create an account we record that you agreed to these documents, which version you were shown, and when. If you are asked an optional question — whether you want product email, for instance — we record your answer to that too, including when it is no.

That record is append-only. Changing your mind adds an entry rather than replacing one, so the history of what you were asked and what you said stays intact.

Your own record is on your profile page. If you want the full history, ask us at the address above.

What we do not do

We do not sell your data, and we do not carry advertising or advertising trackers.

We do not record video of you, anywhere, ever.

We do not use your traces to build a profile of you for anything other than showing you your own driving.

Maps and third parties

The map behind a circuit’s mark-up is OpenStreetMap, used under the Open Database Licence and attributed wherever it appears. The map images themselves are never stored — they are a picture that helps somebody put a point in the right place.

We send email through a mail provider, which necessarily sees your address and the sign-in links we send you.

Getting in touch

privacy@apexracetiming.com, for anything on this page: a question, a correction, or a request to be erased.

This policy is version 2026-08-21. When it changes, your profile page will show that your agreement is behind and offer you the new one.